Programme Support Assistant Intern (grants & business development)

Location: Dublin
Reporting to: Head of Development Programmes
Closing Date: 6th February, 2015
Duration: 6 months full-time (with possibility of extension)

Overview of the role:
The Programme Assistant will work under the supervision of the Head of Development Programmes and support the development of quality programmes.


Background

Plan is an international child centred community development organisation working in 69 countries, 50 of which are developing countries. With a focus on long term sustainable development, Plan works in a participative way with children and families across a range of programmes including education, health, household economic security, protection and water/sanitation.  Plan also engages in humanitarian work. Advocacy cuts across all programmes.

Established in 2003, Plan Ireland is a dynamic organisation that supports Plan’s work worldwide, with a particular focus on West Africa.  Funding is received from a variety of sources including through the public via child sponsorship, Irish Aid, European Union, ECHO, UNICEF, trusts, foundations and corporate firms.

In addition, Plan Ireland strives to raise awareness of development issues through development education, advocacy, the media and events.

General Description of the Role

The Programme Assistant will work under the supervision of the Head of Development Programmes and support the development of quality programmes.

The objectives of the role are:

Supporting the delivery of high-quality project proposals and reports

Supporting the identification and development of new project/programmes

Main Responsibilities:

Programmes

  • Support the development and update project documents, briefs and summaries. This includes: project proposals, narrative and financial reports, Result Based Management Reports, annual reviews and evaluations;
  • Liaise and assist Country Office teams to ensure that reporting requirements are understood by all relevant stakeholders and that reporting deadlines are adhered to;
  • Compile and disseminate learning from the project within and outside of Plan International;
  • Carry out research on issues relevant to the Programme team;
  • Participate in proposal development including programme design, activity-based budgeting, logical framework or results-based management frameworks;
  • Maintain and update system documentation;
  • Support Plan Ireland’s Programme Unit and the Business Development Specialists with analysis and review of Resource Mobilisation Strategies;
  • Regularly update donor mapping between programme priorities and donor (by sector and geography) and corporate opportunities;
  • Support the review of portfolio opportunities and pipelines of prioritised Country Offices.

Administration

  • Assist with flight bookings, visa arrangements, minute taking;
  • Data entry and update the Programme Information Tracking System and other management systems;
  • Other day-to-day administration related to Programmes as requested.

 Essential attributes for the role

  • Masters degree in a related discipline: development studies, development economics, humanitarian aid, sociology, etc.
  • Demonstrated commitment to working in the development sector
  • Excellent command of English and strong report writing, communication and administration skills
  • Demonstrated ability to carry out independent quantitative, evidence based research
  • Good communication and presentation skills and command of MS Office
  • Experience of website content management including updating, editing and uploading content to websites, online forums, etc.
  • Experience in collating information for databases/websites/reports, research, editing, etc.

 Desired Attributes for the Role

  • Previous overseas experience is an advantage
  • Good command of French

This is not intended to be an exhaustive job description and may be subject to change.

To apply: send CV with cover letter to HR@plan.ie. Closing date is 6th February, 2015.  To discuss the role feel free to write to Barbara Scettri, Head of Development Programmes, barbara.scettri@plan-international.org.

Applicants should have a valid work permit at the time of applying to enable them to avail of this placement in Ireland.

Garda/Police checks and clearance are essential as part of Plan Ireland’s child protection controls and recruitment process.

**Plan regrets that only short-listed candidates will be contacted in response to applications.