Disaster Management Officer (DMO)

TITLE: Disaster Management Officer (DMO). (Donor Portfolio)
LOCATION: Dublin with travel to Plan field offices
REPORTING TO: Disaster Management Coordinator
CLOSING DATE: 17th October 2014

ABOUT THE ROLE
The DMO will support the development of Plan Ireland’s disaster management portfolio as part of the Disaster Management Unit. This will include proposal development, management of Plan Ireland’s current DM portfolio, raising the profile, and relationship building both internally and externally to Plan Ireland


Disaster Management Officer (DMO)

Established in 2003, Plan Ireland is a dynamic organisation that supports Plan’s work worldwide, with a particular focus on West Africa.  Funding is received from a variety of sources including the public via child sponsorship/regular giving, Irish Aid, European Union, ECHO, UNICEF, trusts, foundations and corporate firms.

In addition, Plan Ireland strives to raise awareness of development and humanitarian issues through development education, advocacy, the media and events.

General Description of the Role

The DMO will support the development of Plan Ireland’s disaster management portfolio as part of the Disaster Management Unit. This will include proposal development, management of Plan Ireland’s current DM portfolio, raising the profile, and relationship building both internally and externally to Plan Ireland.

The DMO will contribute to Plan Ireland’s work in addressing all stages of the disaster management continuum – preparedness, risk reduction, response, recovery and rehabilitation. The role will involve close collaboration with DM personnel in the wider Plan network and regular field trips to support Plan’s work on the ground.

 Main Responsibilities

Disaster Risk Management funding portfolio:

  • Manage and develop Plan Ireland’s relationships and portfolio with both DG ECHO and UNHCR. This will include:
    • managing all administrative and systems issues in cooperation with Finance, Compliance and other support staff;
    • managing new grant acquisition relationships and processes;
    • managing the implementation of existing and new ECHO and UNHCR grants;
    • Meeting internal Plan requirements to support Country Offices in coordination with other Plan International National Offices (and FPA holders for ECHO);
    • Ensuring compliance with all DG ECHO FPA requirements and related commitments under General and Special conditions and any compliance requirements set out by UNHCR.
  • Support the management and growth of Plan Ireland’s DM portfolio of other donors including Irish Aid, UN and identified multilateral donors.
  • Identification of funding opportunities as a core deliverable of the DRM Unit;
  • Support Plan Country Offices (‘COs’) in developing and submitting high quality proposals and reports (narrative and financial).
  • Carry out start-up and review workshops for projects.
  • Project monitoring, including tracking of expenditure against budget and implementation plans; communication with donors; and problem solving.
  • Assessment of, and delivering on, training needs in Country Offices in relation to grant management.
  • Supporting Finance in the processing of all grant claims and payments, ensuring reconciliation with Plan systems.
  • Supporting the dissemination of and learning from relevant final evaluations.

DM policy and programming:

  • Contribute to the development and implementation of Plan Ireland’s DM strategy, policy and approach, including coherent approaches to all stages of the DM continuum – preparedness, risk reduction, response, recovery and rehabilitation.
  • Liaise with other Plan Ireland departments on emergency response to ensure adequate and timely information is provided to facilitate communication, appeals, reporting, etc.
  • Engage with DM personnel and fora in Plan globally.
  • Provide technical or general support to COs in the event of emergency, with a commitment to being an active participant on the Plan International emergency response roster.

Technical support and expertise

  • Bring technical expertise to Plan’s global DM portfolio in at least one of one of the following areas, with the primary aim of supporting COs in emergencies:
  • Child Protection in Emergencies
  • Disaster Risk Reduction
  • Food Security/Nutrition
  • Shelter/Camp management and coordination
  • Cash programming

General:

  • Contribute to relevant DM networks in Ireland and at EU Level e.g. Dochas, VOICE, and represent Plan Ireland.
  • In all areas, ensure that Plan adheres and contributes to best practice and minimum standards in programming.

 Pre-requisite Attributes for the Role:

  • a minimum of five years programme experience, with a minimum of three years in developing countries implementing/managing emergency programmes;
  • strong DG ECHO experience to include relationship building at field and/or HQ level;
  • experience and competence in at least one of the above mentioned technical areas ;
  • experience in capacity building of local partners and staff
  • experience of UN funding mechanisms and other donors
  • an ability to communicate in English and French, both written and spoken
  • excellent proposal writing and reporting capacity;
  • a commitment to responding to emergencies within a 48 hour time frame. Willingness to take on deployments/secondments for up to 4-6 weeks;
  • Team player; self starter; strong interpersonal and representation skills;

This is not intended to be an exhaustive job description. The description may be subject to change.

To apply: send CV with cover letter, including a response to each filter question (below) to HR@plan.ie

Closing date, 17 October 2014.

To discuss the role call Dualta Roughneen, DM Coordinator or Paddy Austin, Head of Programmes on 00 353 1 6599601.

Filter Questions

  1. Current remuneration (salary + benefits)
  2. Desired salary / remuneration – please advise of minimum salary and benefits required
  3. Notice period (in weeks and/or months)/available start date.

Applicants should have a valid work permit at the time of applying to enable you to work in Ireland.

Garda/police checks and clearance are essential prior to job offer as part of Plan Ireland’s child protection controls.

Plan regrets that only short-listed candidates will be contacted in response to applications.