Finance and Operations Administrator

Reporting to the Head of Finance, you will be a key member of Plan International Ireland’s team at a time of expansion and growth. As the Finance & Operations Administrator, you will be responsible for providing high-quality support to the Finance and Operations Team, as well as the CEO.


Finance and Operations Administrator 

Location: Dublin

Reporting to: Head of Finance

Closing Date:  March 3rd, 2017 at 5pm

Plan International is a child-centred NGO working in 51 developing countries. With an emphasis on long-term sustainable development and emergency response, Plan
International assists children and their communities across a range of programmes in
areas such as education, child protection, and water and sanitation.

Established in 2003, Plan International Ireland is a dynamic organisation that supports Plan International’s work worldwide. Plan International Ireland has over 7,000 regular
givers who support our work through Child Sponsorship.

In addition, funding is currently received from a variety of sources primarily the
public through various fundraising initiatives, Irish Aid, the EU, corporates, trust and
foundations, and trade unions.

In addition to its work overseas, Plan International Ireland strives to raise awareness
of development issues in Ireland through media relations, key events, advocacy and
development education.

General Description of the Role

Reporting to the Head of Finance, you will be a key member of Plan International Ireland’s team at a time of expansion and growth.

As the Finance & Operations Administrator, you will be responsible for providing high-quality support to the Finance and Operations Team, as well as the CEO.

Responsibilities

Finance Support

Responsible for environmental and travel reporting to our International Headquarters in the UK. Ensure the fixed asset register is accurate, and administering petty cash.
Support the Management Accountant with data entry and associated administration.
Assist the Management Accountant with the processing of supplier invoices and payments.

Assist in the counting, recording and lodgement of donations received.
Assist the Finance team during internal and external audits
Support Finance team members and the CEO with administrative aspects of their work as needed.

Office Management

Maintain and order general office supplies, stationery, printer maintenance, etc. as needed. First point of contact relating to office issues – dealing with the Landlord, general office maintenance.

Operations

Assist the Head of Finance in ensuring all aspects of insurance are adequate – including the administration of the organisation’s insurance policy.

Health and Safety Focal Point.

Administration of travel and specific events including booking of flights, accommodation, venue hire, conference management.

Ad-hoc administration support to the Head of Finance and CEO as needed.

Essential Attributes

  • Good communication and organisational skills.
  • High degree of proficiency in all Microsoft Office
    packages, especially Excel and PowerPoint.
  • Highly organised, excellent attention to detail with
    the ability to prioritise.

Qualifications and Experience

  • Education to Leaving Certificate or equivalent followed by third level certification (business / office administration course) or other Third level
    qualification.
  • At least three years of relevant professional experience in a similar role.

To Apply 

Send CV with a cover letter answering filter questions to HR@plan.ie.

Filter Questions
1. Current remuneration (salary + benefits)
2. Desired salary / remuneration – please advise of
minimum salary required and expected benefits
3. Notice period (in weeks and/or months)

Closing date is March 3rd 2017 at 5pm

Interviews with successful candidates will take place in mid-March.

To discuss the role feel free to call Donal Maher, Head of Finance, in confidence on 01
659 9601. Post would be considered on a part-time basis for the right candidate.

Please note:

  • This document is not intended to be an exhaustive job description – it serves only as an overview of the role. 
  • Plan International Ireland regrets that only shortlisted candidates will be contacted in relation to their application.
  • Garda/Police checks and clearance are essential in order to take up any job offer as part of Plan International Ireland’s child protection controls.