Grants Finance Officer

Reporting to the Head of Programmes, the Grants Finance Officer will be a central member of Plan International Ireland’s team in a time of expansion and growth.

Job Purpose

Reporting to the Head of Programmes, you will be a central member of Plan International Ireland’s team in a time of expansion and growth.

As Grants Finance Officer, you will be responsible for providing high-quality support to the Programme and Finance Departments to allow them to manage the finance and compliance risks associated with our donor-funded grants and contracts. You will work with programmes staff in the Ireland and overseas to embed and further develop our tools and processes to monitor the performance of existing awards and future pipeline, and ensure the appropriateness of donor budgets. You will also provide strong support in the delivery, accuracy and timeliness of financial reporting.

The role will involve some travel, particularly to West Africa.

Core Responsibilities

Grant Finance

Support the Programme Department to calculate project costs and ensure accuracy of the final project proposal budget submitted to the donor.

Assist the Finance Department in ensuring project cost recovery and income forecasting are accurately processed on the finance system.

Assist the Programme Department in ensuring local partnership assessments are up-to-date.

Support the Programmes Department to set up new grants on internal financial systems, and in the creation of complex financial reporting templates for core institutional donors. Ensure grant finance data is accurately entered and maintained on our global SAP software.

Support the Programme Department, Plan Country Offices, and local partners in understanding and adhering to donor finance requirements.

Support our Country Offices to prepare project quarterly and annual budgets, spend plans, and cash flows.

Support the Programme Department and Country Office in ensuring accuracy and timeliness of financial reports to be submitted to the donor.

Assist the Grant Accountant in reviewing the payment schedule, audit, and procurement requirements of donor contracts and sub-contracts, and seek legal review of contracts as necessary from the Head of Finance.

Assist with the review of payment requests and the tracking of intercompany transactions.


Assist in the identification of processes and requirements for new grant management systems.

Take responsibility for the financial data components of the International Aid Transparency Initiative (IATI).

Ensure up-to-date policies, procedures, manuals, and tools are in place, setting out clear frameworks for the management and financial control of grant-funded projects.

Support the Programme Department with advanced Microsoft Excel tasks.

General Responsibilities

Actively participate in global discussions around best practice in grant finance management issues.

To ensure that all activities undertaken on behalf of Plan International Ireland externally or internally, are executed in accordance with the overall aims of the organisation and in line with Plan’s policies and procedures.

To participate in training and other activities as requested by the organisation.

Carry out such other duties as may reasonably be requested by the Head of Programmes and where required, the Head of Finance.

Required Attributes

Professional accounting qualification or relevant third level qualification.

Three years’ professional experience, preferably in a developing country.

Strong multi-donor experience, especially EU and ECHO.

The ability to manage and prioritise own workload and work with flexibility, initiative and imagination.

The capacity to work both on their own initiative and as part of a small team.

Excellent IT skills and advanced proficiency in Microsoft Excel.

Desired Attributes

Working knowledge of French.

Experience of working in West Africa.

Mature and responsible outlook.

Competencies and Behaviours

Strong communications and networking skills: the role requires co-ordination with a diverse number of stakeholders, both internal and external. S/he will need to have strong written and verbal communication skills, and be able to adapt messages to meet diverse audiences.

Excellent time management and organisational skills: the role requires an ability to plan well and deliver on objectives in a timely way.

Proven learning, creativity and innovation ability: the role requires someone who is willing to seek out, develop and successfully implement new ideas, or adopt proven approaches that support the delivery of quality donor management.

A team player who is willing to adapt to change: S/he will be willing to respond positively and constructively to change, and play an active role in Plan International Ireland’s team.

To Apply

Send your CV along with a cover letter to by 5pm on Friday February 23rd, 2018. Please include answers to the following filter questions:

a. Current remuneration (salary and benefits);

b. Desired remuneration – please advise of minimum salary required and expected benefits;

c. Notice period (in weeks and/or months.)

Please note:

  • Only candidates legally entitled to work in Ireland will be considered.
  • This document is not intended to be an exhaustive job description – it serves only as an overview of the role.
  • Plan International Ireland regrets that only shortlisted candidates will be contacted in relation to their application.
  • Garda/Police checks and clearance are essential in order to take up any job offer as part of Plan International Ireland’s child protection controls.