Programme Support Officer – Emergencies

Reporting to: Disaster Risk Management Coordinator

Contract type:  Two-year contract

Closing date: Monday 31 August 2015

Background

Plan International is a child-centred NGO with country offices and programmes in 51 developing countries. With an emphasis on long term sustainable development and emergency response, Plan International assists children and their communities across a range of programmes in areas such as education, child protection, water and sanitation.

Established in 2003, Plan International Ireland is a dynamic organisation that supports Plan International’s work worldwide. Plan International Ireland has over 8,000 regular givers who support our work primarily through child sponsorship. In addition, funding is currently received from a variety of sources primarily the public through various fundraising initiatives, Irish Aid, the EU, corporates, trade unions, and trust and foundations.

In addition to its work overseas, Plan International Ireland strives to raise awareness of development issues in Ireland through media relations, key events, advocacy and development education.

General Description of the Role

It’s an exciting time to join the Plan International Ireland team which has significantly increased the scale of our Disaster Management programming in rapid onset and protracted crises, disaster preparedness and resilience. We respond to an increasing number of disasters, manage a growing portfolio of disaster related grants and work with a range of donors.

This role is required to increase our capacity to manage project portfolio and respond to crises overseas. The Programme Support Officer will work closely with Emergencies Officers/core donor relations managers and liaise with the finance and compliance team. The role will involve sustained communication with and regular travel to Plan country offices.

Grants Management

Engage with Plan country offices on core donor humanitarian grants and ensure implementation and management in line with donor requirements;

Prepare donor proposals and budgets in line with donor requirements; Prepare donor reports in line with donor requirements; in coordination with Emergencies Officers and Disaster Management Coordinator;

Travel to Plan country offices to oversee and support grant management and project implementation;

Strengthen and maintain Plan International Ireland’s disaster management grants management system in order to ensure effective grant budget and report tracking, in close coordination with Emergencies Officers and finance staff;

Provide relevant information on donors and grants for effective decision-making;

Maintain and administer internal compliance documentation (Funding Agreement Documents, Letters of Authorisation).

Donor Compliance and Relations

Ensure that donor compliance issues are taken into consideration when developing new proposals;

Review donor agreements from a donor compliance perspective prior to grant agreement;

Maintain grant implementation documents from concept stage to final close out in line with audit requirements.

Emergency Response

Travel to disaster affected areas as required at short notice for possible sustained periods to support Plan’s field teams to respond to emergencies;

Manage documentation related to ongoing and new emergencies;

Prepare emergency response briefings for Plan International Ireland and donors.

Information Management

Tracking of Plan International Ireland disaster management grants portfolio;

Analyse Plan International Ireland’s disaster management interventions and disaggregate information by theme, beneficiary, location;

Manage case studies, evaluation and research report documentation.

Other

Support Disaster Risk Management team with day-to-day administration (Flight booking; purchase orders, visas etc.)

Liaise with Media & Communications team on grants or projects as required.

Carry out research on donor trends to inform programme and strategy development.

Seek out potential new donors to fund Plan’s disaster management programming.

Required Attributes

Relevant third level qualification

Overseas experience in a humanitarian context

Demonstrable project management skills and experience

Excellent report writing and demonstrable research skills

Familiarity with institutional donors, including Irish Aid, UN, EC funding mechanisms

Knowledge of West Africa

Ability to work in French and English

How to Apply

Send CV with cover letter to HR@plan.ie with PSO-Emergencies in the subject line. If you would like to discuss the role further please ring Dualta Roughneen, 01-6599601

To assist us with your application, please include answers to the following in your cover letter:

Current remuneration (salary + benefits)

Desired salary / remuneration – please advise of minimum salary required and expected benefits

Notice period (in weeks and/or months)

Garda/police checks and clearance are essential prior to job offer as part of Plan Ireland’s child protection controls.

Notes

This document is not intended to be an exhaustive job description – it serves only as an overview of the role. 

Plan International Ireland regrets that only shortlisted candidates will be contacted in relation to their application.

Garda/Police checks and clearance are essential in order to take up any job offer as part of Plan International Ireland’s child protection controls.

Plan regrets that only short-listed candidates will be contacted in response to applications.